DEADLINES

ALL PRE RECORDED Presentations for VIRTUAL Presenters ONLY: June 5, 2022

Presenter Headshots Uploaded to ExOrdo System: June 10, 2022

Posters Uploaded, In Person and Virtual: May 25th, 2022

REQUIREMENTS AND GUIDELINES FOR PRESENTERS for ISPCAN 2022 in Tallinn, Estonia

PRESENTATION FORM

  1. Pre-recording well in advance is recommended to avoid technical problems due to an unstable internet connection
  2. Pre-recording can be done by the
  3. Your presentation can include power-point slides, but the slides are not mandatory, it is up to presenter to decide.
  4. If the presenter chooses to pre-record the presentation, he/she is still expected to connect live for the Q&A
  5. All presentations have 20 min time limit + 10 min for Q&A.

CAN I RECORD MY PRESENTATION MYSELF AND UPLOAD IT?

Yes. This is even recommended if you don’t have a very good internet connection, or you are presenting without slides or you are able to record while also integrating the slides into your recording.

If you don’t use slides you may get the best quality by recording with your smartphone.

WHAT TO DO IF YOU CHOOSE TO PRE-RECORD YOUR PRESENTATION

  1. Start preparing your slides (if you plan to show slides) right
  2. Rehearse your presentation to make sure you can fit into the time limit – 20 minutes – and to feel comfortable in front of the camera.
  3. Be aware that you are expected to attend the Congress live for the Q&A session after your pre- recorded presentation is played. You will be provided the login data for this in a separate email 24 hours before the time your presentation is scheduled.

There are several video conferencing tools available to easily record a presentation in one step. You have the option to show your presence via a webcam (if you would like) and to display your slides as you talk. Below are some links to instructions for recording a meeting on various common platforms:

All final pre-recorded presentations must be in the MP4 Format and uploaded by 05 June 2022 to the designated Dropbox folder.

 

TIPS CHECKLIST FOR RECORDING

1. A good quality internet connection is a must. A broadband internet connection is

recommended, but if unavailable, use a strong Wi-Fi connection.

2. A computer with a built-in web-camera or a newish smartphone with camera does the

trick well. Clean the lens before recording.

3. Avoid up-down camera angles. Your camera lens should be at the same level with your

eyes.

4. Do not use built-in background effects. The built-in effects may result in cutting your features.
5. Check your room background with yourself in the picture. Not too “noisy”, not too

“empty” would be the best.

6. Light should ideally come directly from behind the camera. Not from behind you or

directly from one side. The whole room should be bright, if possible.

7. Try and use a good headset with the microphone close to the mouth, BUT away from the direct-line-of-mouth to reduce “mouth pops”. Avoid using the default built-in

microphone on your computer.

8. Use as quiet an area as possible. It is especially important when recording with

PowerPoint.

9. Avoid areas that have echo. Rooms should be rather small. Sound dampening with

carpeting, curtains, or furniture is recommended.

10. When playing audio files during your presentation, mute your loudspeakers to avoid

distortions and use only a headset. When using Zoom, select ‘Share sound’ in ‘Settings’ to play external audio files.

 

Before recording the entire presentation, it is strongly recommended that you do a test recording that is at least a few minutes in duration to review the sound & picture quality, the MP4 format, and the selected bit rate. Make adjustments if needed.

After the recording play the whole recording to be sure there are no flops you do not want to see on screen.

TECHNICAL REQUIREMENTS

Required aspect ratio for presentation slides – PPT, PPTX, and PDF is 16:9.

Audio/Video File requirements:

  • All final pre-recorded presentations must be in the MP4
  • The minimum acceptable bitrate for your video presentation is 1 Mbps. To check the bitrate, right click on the file name, click on ‘Properties’, go to the ‘Details’ tab, and look for the ‘Total bitrate’. Good bitrate is 4-5 Mbps, but anything over 2,5 Mbps (2500 kbps) looks
  • Resolution = at least 720p Full HD resolution 1080p is recommended.
  • Presentation length is not to exceed 20
  • For individual oral presentations, please use the following naming convention for the final file: Dmp4, where DPN is Date_Session_Surname_Identifier_Combination. Date stands for the day your presentation is in the program. Session stands for the session under which your presentation is placed in the programme. Surname is your surname as it was entered in the registration form (Example: 13.06_Plenary_Kaljulaid.mp4)

ASK FOR ASSISTANCE

If you have questions regarding the technical guidelines, please contact the Secretariat via e-mail scandlas2021@publicon.ee

FINAL PRESENTATION GUIDELINES

ABSTRACTS:

1. Typically abstracts should be 500 words or less. Symposia are the exception and have a higher word count of 1000 words or less (details in the format section below). You can return to the Exordo system to edit until you “Submit”. Data or methods for both research and practice must be shared. Key takeaways for the audience must be included.

2. Required elements for RESEARCH geared abstracts:
• Objectives
• Method
• Results
• Conclusions
• List of 3-4 recommendations or takeaway points for the audience

3. Required Elements for PRACTICE based abstracts:
• Background/context
• Program goals
• Program activities/services & program evaluation data (if available)
• Strengths and challenges (include any child or family outcomes/impact data)
• Next steps

4. Abstracts are to be submitted in English only.

5. When submitting your abstract, please select one Corresponding Author who will assume responsibility for receiving and complying with requirements. The Corresponding Author is responsible for ensuring that the presenting author is registered and able to present if accepted.

6. All accepted abstracts require a minimum of one author to complete registration and provide payment in full by the deadline in order to confirm inclusion in the Congress program.

7. Core courses must have all CV, Basic learning objectives, an overview of 2-hour master class, and level of course along with all attachments to be reviewed. Please make sure this is complete or they will not be considered.

8. Symposia must have a minimum of 4 and maximum of 5 presenting Authors registered for the Congress. All symposium submissions MUST be submitted in one single abstract which cannot exceed 1000 words (please do not submit separate abstracts for the 4-5 papers that will all be part of the symposia. We are asking for the one overarching abstract only). All author information must be submitted with this abstract. The abstract should be structured as follows:

(1) Title of the Symposium

(2) Overarching abstract

(3) Abstract presentation 1 (Name presenter)

(4) Abstract presentation 2 (Name presenter)

(5) Abstract presentation 3 (Name presenter)

(6) Abstract presentation 4 etc. (Name presenter)

(7) Main take away points

PRESENTATION FORMATS:

Authors indicate their preferred presentation format. Based on scores, the Scientific Committee will make the final determination regarding the presentation format of accepted abstracts.

Poster Presentation

A display area will be provided. It is expected that the author will be present at the poster location during the specified presentation time(s) to discuss the contents with the conference participants. Further instructions will be provided in the abstract acceptance letter. Top 3 posters will be awarded at the end of the Congress. POSTER GUIDELINES

Oral Presentation (15 minutes)

The time allocated for each oral presentation is 15 minutes, with 5 minutes reserved for each author in the session for audience discussion and questions.

Workshop (45 minutes)

A workshop is a session involving interactive learning and the building of new skills. Abstracts intended for workshops should include skill based learning objectives and describe how interactive learning will be incorporated.

Multimedia Presentation (45 minutes)

The author provides an overview of the multimedia presentation, and theme to be discussed by the session participants and facilitates the discussion all during a one hour session. The overview and theme for discussion are required in the abstract submission.

Symposium (90 minutes)

A symposium is a topical presentation with 4-5 papers that address a common theme. Each symposia require a minimum attendance of 4 Presenting Authors, who must register and pay in full to be included in the Congress program by the deadline.

Each symposium also requires a Corresponding Author to act as session chair/convener and who is responsible for identifying the presenting authors to the symposium, ensuring the appropriate abstracts are submitted by those authors and that the 4 Presenting Authors register, pay in full and attend the conference.

The Corresponding Author is required to provide an overview abstract for the symposium and submit the individual abstracts for the other contributors. Individual abstracts should be submitted with the title of the symposium listed first, a dash (-), and then the title of the individual paper (For Example: Protecting Children in our Communities – Results from a Japanese Rural Village where ‘Protecting Children in our Communities’ is the title of the Symposium and ‘Results from a Japanese Rural Village’ is the title of the abstract/paper). Is this submitted all by one person with 4 attachments?

SELECTION PROCESS:

In order to ensure the highest scientific standards, ISPCAN employs a double blind review of all abstracts. A double blind review utilizes two different reviewers to independently score each abstract without access to the author’s name, country or any other details. Abstracts are scored on four categories:

  1. Technical merit (Data supported methodology)*
  2. Readability (ability to clearly explain the logic and process)
  3. Innovation or advancement in the field of Child Abuse and Neglect Prevention*
  4. Three key learning objectives and/or practical implications For workshops submissions, please describe interactive learning activities.

Scores are averaged for all four categories, but weighted more heavily in the categories indicated with an star*. Abstracts are selected based on their final score.